Privacy Policy

Privacy Policy

Last updated: 23.12.2025

VintProof ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information when you use the VintProof service.

This policy is written for an early-stage product and will be updated as the service evolves.

1. Who We Are

VintProof is the owner and operator of the VintProof service.

At this stage, VintProof operates in a pre-company form.

For privacy-related questions, you can contact us at:

2. Data We Collect

We only collect data that is necessary to operate the service.

Account Information

When you create an account, we collect:

  • •Email address
  • •Name (if provided)

Accounts can be created using:

  • •Email and password
  • •Google OAuth (Google sign-in)

Collection Data

When you use VintProof, you may store:

  • •Bottle information (e.g. name, type, vintage)
  • •Photos uploaded by you
  • •Notes and descriptions
  • •Values and estimates you enter
  • •Storage locations

This data is provided entirely by you and remains under your control.

Payment Information

All payments are processed by Stripe.

VintProof does not store or process credit card details.

We only receive confirmation of subscription status and related billing metadata from Stripe.

3. Analytics

We use Microsoft Clarity to understand how users interact with the service and to improve usability.

  • •Anonymous usage data
  • •Interaction patterns (e.g. clicks, scrolling)
  • •Technical information such as device type and browser

We do not use analytics to identify individual users or track behavior outside the VintProof service.

4. How We Use Your Data

We use your data to:

  • •Provide and operate the VintProof service
  • •Authenticate users and manage accounts
  • •Store and display your bottle collection
  • •Generate exports (CSV / PDF) on request
  • •Improve product performance and usability
  • •Communicate essential service-related messages

We do not sell your data or use it for advertising.

5. Legal Basis (GDPR)

Under the EU General Data Protection Regulation (GDPR), we process your data based on:

  • •Contractual necessity - to provide the service you sign up for
  • •Legitimate interest - to improve and secure the service
  • •Consent - where required (e.g. analytics, OAuth)

6. Data Storage and Security

Your data is stored using secure cloud infrastructure with industry-standard safeguards.

We take reasonable technical and organizational measures to protect your data against:

  • •Unauthorized access
  • •Loss
  • •Misuse

No system is 100% secure, but we aim to protect your data responsibly.

7. Data Sharing

We only share data with trusted service providers where necessary:

  • •Stripe - for payment processing
  • •Microsoft Clarity - for analytics

We do not share data with third parties for marketing purposes.

8. Data Retention

Your data is stored for as long as your account is active.

If you delete your account, your data will be deleted or anonymized within a reasonable timeframe, unless retention is required by law.

9. Your Rights (EU / GDPR)

You have the right to:

  • •Access your personal data
  • •Request correction of inaccurate data
  • •Request deletion of your data
  • •Restrict or object to processing
  • •Request a copy of your data (data portability)

You can exercise these rights by contacting us at hello@vintproof.com.

10. Changes to This Policy

We may update this Privacy Policy as VintProof evolves.

When we do, we will update the "Last updated" date.

11. Contact

If you have questions or concerns about privacy or data protection, contact us at: